Effective Date: December 6, 2020

Last Modified Date: November 15, 2020

HHRT, LLC d/b/a “Henwood’s Hounds Racing Team” (”HHRT”, “we” or “us”) respects your privacy and is dedicated to protecting the privacy of those persons (“You”) using the website www.johnhenwood.com (the “Website”) and using the HHRT associated services (“Services”). This Privacy Policy helps you to understand what Personal Information (as defined below) and non-personal information We collect, and how We use it. This Privacy Policy applies to the processing of Personal Information and non-personal information in connection with the Services and you should read this document before receiving or using our Services.

Definition of Personal Information

“Personal Information” refers to information that allows you to be directly or indirectly identified as an individual person, including without limitation your name, last name, street address, city, state, zip code, phone number, and e-mail address.

Personal Information we collect

We collect Personal Information when you purchase our Services through the Website and during the provision of such Services by us. You, or a third party acting on your behalf, may give us your Personal Information by providing that information in connection with a request for Services or by corresponding with us by mail, phone, email or otherwise in connection to the Services, or by directly interacting with us. HHRT does not collect personal identifying information except with your personal consent, and this information is never shared with any other party except as disclosed in this policy or otherwise with your personal consent. Any personal information you provide such as run distances, race times, or training routines will be used only for the purpose for which you supply it, such as for athletic training. We do not sell or rent your e-mail address to third parties, except in connection with payment or coaching services.

Processing Personal Information

HHRT collects and process your Personal Information for the purposes described in this Privacy Policy and of providing the Services at your request as the case may be, including communications related to the Services, as well as communicate with you about promotions and news about services offered by HHRT, including, without limitation any newsletter, commercial e-mail and alike. We may also use your Personal Information (i) to perform a contract we are about to enter into or have entered into with you, such as for providing the Services or other services; (ii) where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights provided under applicable laws do not override those interests; and (iii) where we need to comply with a legal or regulatory obligation arising out of applicable laws.

Personal Information Storage

HHRT may store your Personal Information in our database.

Personal Information Disclosure

HHRT will not disclose your Personal Information to third parties, unless: (i) we are asked to respond to a subpoena or a request by law enforcement; (ii) such third parties’ disclosure is reasonably necessary to protect or enforce our legal rights; or (iii) such third parties are providing us with services for the operation of or in connection with the Services and use, processing, collection or storage of Personal Information for the operation of or in connection with the Services. HHRT is not liable for the acts and omissions of these third parties with whom we may share Personal Information in accordance with the terms of this Privacy Policy. HHRT has right to share your Personal Information in connection with any merger, sale of our assets, or a financing or acquisition of all or a portion of our business.

Protection of Personal Information

HHRT implements physical, technical, and administrative measures to prevent unauthorized access to or disclosure of your Personal Information, to ensure the appropriate use of Personal Information, and otherwise safeguard your Personal Information. Our team will use its best efforts to review and improve our security practices to help ensure the integrity and safety of our database and systems where we store Personal Information. These practices may include granting the access to stored Personal information only to persons working at HHRT or HHRT partners who are expressly authorized by HHRT, and other security practices in accordance with appropriate industry standards. Although we make efforts to store Personal Information in a secure operating environment that is not available to the public. We cannot guarantee the absolute security of such Personal Information during its transmission or its storage on our database or systems. There may be factors beyond our control that may result in unauthorized access to or disclosure of Personal Information. HHRT will post a notice on our website at www.johnhenwood.com, or provide you with prompt notice in the event a material security breach may endanger your privacy or Personal Information.

European Global Data Protection Regulation

HHRT understands that registration information as well as any payment information made through our partners and vendors may be considered Personal Information subject to the European Union Global Data Protection Regulations (GDPR). HHRT endeavors to comply with GDPR, including but not limited to a) protecting your right to have your Personal Information collected only after you have specifically taken action to approve the collection of your Personal Data, b) the right to access a mechanism to withdrawal that approval and have your Personal Information promptly removed from our internal database, c) using industry standard best practices to maintain care, custody, and control over any personal data we collect, and d) reporting as prescribed by GDPR any breach of Personal Information within 72-hours of our discovery of such breach. HHRT believes the nature and scope of the personal data it collects does not require the designation of a GDPR Data Protection Officer.

And, we aim to store as little Personal Information as possible. We store your name and e-mail (and physical address, if necessary) and information provided to us in the questionnaire we provide clients in order to process orders, provide services, send invoices, and communicate with clients. We do not store your credit card information, which you provide directly to our payments provider.

Our vendors

We may share parts of your data with the third party vendors that we require to make your products and services work, including:

  • Stripe: For processing payments. You provide your name, email and credit card information directly to Strip. We do not collect your credit card information and that information is never stored anywhere in our system or database.
  • Final Surge: For training program. Final Surge has access to all information provided in connection with any training program but not information provided only in the intake questionnaire. Final Surge also has access to your running data collected from certain tracking platforms you may use, such as Strava, Garmin, Polar, and Under Armour.
  • Yahoo Mail and other e-mail providers: For email communication with our customers.

Modifying or Deleting Your Data

If you wish to access, modify or delete your data please send and email to info@johnhenwood.com with your request and we will make sure to process it as quickly as possible. If you have any questions or concerns please contact us using the same e-mail address.

Children’s Privacy

HHRT is committed to protecting the privacy of children as well as adults. Our Services are not designed for, intended to attract, or directed toward children under the age of 18. A parent or guardian, however, may provide Personal Information related to, his or her child who is under the age of 18 in connection to the Services. The parent or guardian assumes full responsibility for ensuring that such Personal Information that he or she provides to us about his or her child is kept secure and that the information submitted is accurate. Except where otherwise expressly indicated we do not knowingly collect or store any Personal Information from children under the age of 13. If a parent or guardian becomes aware that his or her child who is under 18 has provided us with Personal Information without their consent, he or she should contact us immediately at info@johnhenwood.com and we will delete such Personal Information within a reasonable time.

Privacy Rights

You are entitled to the following rights as to your Personal Information. Please note that any right described below applies only to information you provided us in connection to the Services.

  1. Right to access, correct and object: you may contact us and we will inform what Personal Information We have collected and processed regarding you and the purposes such Personal Information are used for. You have the right to have corrected any incorrect, incomplete, outdated, or unnecessary Personal Information stored about you by contacting us in accordance to the terms set forth in this Privacy Policy. You may object to or ask us to suspend certain use of Personal Information, if such Personal Information is processed for other purposes than purposes necessary for the performance of our Services or for compliance with a legal obligation.
  2. Right to deletion and restriction of processing: you may ask us to delete or remove your Personal Information from our systems that: (a) is no longer necessary in relation to the purposes for which it was collected or otherwise processed; (b) was collected in relation to processing to which you previously consented, but later withdrew such consent; or (c) was collected in relation to processing activities to which You object, and there are no overriding legitimate grounds for our processing. You may also ask to restrict the processing of your Personal Information if one of the foregoing conditions applies. If your request is in compliance with one of the foregoing conditions for deletion or removal or restriction of processing set forth hereunder, we will comply with your request as soon as reasonably possible.
  3. Right to data portability: you have the right to receive Personal Information you requested access to hereunder in a structured, commonly used and machine-readable format.
  4. Right to transfer: you may request the transfer of your Personal Information to you or to a third party. We will provide to you, or a third party you have expressly indicated, your Personal Information in a structured, commonly used, machine-readable format.

Changes to the Privacy Policy

HHRT reserves the right to change this Privacy Policy from time to time at our sole discretion. We will inform you of any significant change of this Privacy Policy by email or by posting an announcement on our website at www.johnhenwood.com.

Contact Information

If you intend to exercise any privacy right described in this Privacy Policy or have any questions concerning this Privacy Policy, please contact us at info@johnhenwood.com.